GLOBAL MOBILITY CHECKLIST

AT ADT SOLUTIONS, WE HAVE BEEN RECEIVING REQUESTS FOR A HIGH-LEVEL GLOBAL MOBILITY CHECKLIST. SO, THIS CHECKLIST HAS BEEN DESIGNED KEEPING IN MIND INTERNATIONAL ASSIGNMENTS BOTH SHORT & LONG-TERM.

COMPANY’S PROCESSES & POLICIES

Local policies: Relocation policies and Extended Business Travel
Expatriate policies: Short & Long Term International Assignments

POLICIES

International mobility/immigration policy (General plus country-specific remarks)
Relocation assistance policy
Tax policy
Reimbursements policy
Insurance coverage policy
Policy for ‘Returning employees’

EMPLOYEE/ASSIGNEE CENTRIC STEPS

Initiation of internal approval/immigration workflow process
Training session for employees regarding the steps involved (int/ext)
Planning (fast-track or normal): Assessment of the time taken to complete the immigration process against the project/business requirements.
Documentation: Collect all relevant documents from the employee for a) work permit, b) visa, c) tax compliance and d) resident permit

REMUNERATION & COST TO THE COMPANY

International assignments allocation: Who will be the sponsor for the assignee/employee in the host country?
Budget: Assignee’s Total Cost to the Company.
Project Budget: Standard templates for global assignments
All costs - including the tech, partner/consultant costs for the employer)
Cost adjustments between local and host countries
Insurance policy for the employe and the dependents
Enrolment of the employee in the host country’s Social Security
program or the equivalent

TAXATION

Briefing upon arrival or before departure regarding applicable taxes and giving clear visibility regarding the salary structure (net income)
Assessment of Double-taxation (avoidance) agreements or
the Totalization Agreement (if applicable)
Tax filing assistance, both host & home country

PAYROLL

Assessment or review of the company’s/partner’s payroll system
for the destination country
Testing of the monthly payment cycles.
Terms and conditions of the payroll partner, if any
Assessment of the local compliance requirements
Questionnaire to the employee/assignee to document all income sources (for correct Tax assessment)

HOST COUNTRY READINESS

Resident permit and notification to the local authorities upon arrival Office space or work-space
Onboarding: induction, email, computer, software, access cards, etc

HEALTH